Privacy Policy
Last Updated: October 21, 2026
Beyond the Brain Therapies Inc. (“BTBT,” “we,” “our,” or “us”) respects your privacy. This Privacy Policy explains how information is collected and used when you visit beyondthebraintherapies.com, contact our office, or access appointment-request services through our website.
This policy addresses our public website. It does not replace any Notice of Privacy Practices, treatment consent, or other privacy information provided in connection with professional services.
Information You Choose to Provide
When you contact our office or request an appointment, you may provide your name, email address, telephone number, and message.
We use this information to respond to inquiries, coordinate appointment requests, and communicate about our services.
Please avoid including detailed health information in general inquiries or standard email. Existing clients should use the secure client portal for sensitive communications when appropriate.
SimplePractice Forms and Appointment Requests
Our website uses SimplePractice for embedded contact forms, appointment requests, and access to the client portal.
Information entered into these forms is submitted through SimplePractice. Our public WordPress website is not configured to save these form submissions in its database.
SimplePractice processes information under its applicable privacy and security terms and its agreements with the practice. Our responsibilities for information received through that service remain applicable.
Selecting an appointment-request link does not guarantee an appointment. Our office will confirm availability and next steps.
Learn more in the SimplePractice Privacy Policy.
Optional Website Analytics
With your permission, we use Google Analytics 4, delivered through Google Tag Manager, to understand overall website use and general interactions.
Our current analytics configuration measures:
- Visits to the public website.
- Clicks on office telephone links.
- Clicks on office email links.
- Navigation to our Contact page.
- Clicks on designated appointment-request links.
These interactions indicate interest only. They do not establish that a call was answered, a message was delivered, a form was submitted, or an appointment was booked.
Information Limited by Our Configuration
Our analytics implementation replaces the visited page address with the website’s homepage address, uses a generic page title, and omits referring-page information.
It is configured not to send actual service-page or blog-page names, URL query strings, clinician details, or information entered into forms.
Advertising personalization, Google Signals, user-provided data collection, and automatic enhanced-measurement events are disabled.
Google Analytics still uses cookies or similar identifiers to distinguish browsers and sessions after you consent. Google also receives technical information needed to process requests, which can include your IP address and browser information. Analytics should not be understood as anonymous or as collecting no personal data.
For additional information, review Google’s explanation of information collected through partner websites.
Your Analytics Choices
Optional analytics is disabled unless you choose to allow it through our website’s analytics controls.
You may decline analytics and continue using the public website. You may also change or withdraw your choice through the website’s analytics controls.
Withdrawing consent stops future analytics collection through this implementation. It does not automatically delete information previously collected.
Our analytics controls are configured to decline analytics when a supported Global Privacy Control or Do Not Track signal is detected.
Your choice is saved in your browser. Clearing browser storage, changing browsers, or using another device may require you to choose again.
Cookies and Browser Storage
The website may use cookies or browser storage for necessary functionality, security, administrative sessions, and remembering your analytics preference.
When you allow analytics, Google Analytics may set cookies to distinguish browsers and sessions. Embedded third-party services may use their own cookies or storage under their privacy policies.
You can manage cookies and stored website data through your browser settings. Blocking certain technologies may affect website features or third-party services.
Hosting and Technical Information
Hostinger hosts our public website. Hosting, security, and other service providers may process technical information such as IP addresses, request times, requested resources, browser information, and error records to deliver and protect the website.
The limits applied to Google Analytics do not eliminate hosting logs or information processed separately by embedded services.
Email Communications
Our office uses Google Workspace for business email services.
Standard email is not guaranteed to be confidential or secure from end to end. Please use the secure client portal for sensitive health information when appropriate, or call our office to discuss communication options.
How We Use and Share Information
We use information for purposes including:
- Responding to inquiries.
- Coordinating appointment requests.
- Providing and administering services.
- Maintaining website functionality and security.
- Understanding consented, general website activity.
- Meeting applicable legal obligations.
Information may be processed by providers supporting these activities, including Hostinger, Google Workspace, Google Analytics, and SimplePractice.
We do not sell or rent your personal information. We may disclose information when required by law or as otherwise permitted under applicable law and relevant professional privacy obligations.
Health Information
Our public website is intended to provide general information about BTBT and its services. It is not intended to function as a medical-record system.
Client records, treatment information, and confidential clinical communications are managed through designated practice systems and procedures.
We do not intentionally send protected health information or form contents to Google Analytics. Consent to website analytics is separate from consent to treatment and is not an authorization to disclose protected health information.
Please contact our office for the privacy notices applicable to your professional services.
Embedded Services and External Links
Our website may contain embedded forms, maps, videos, and links to third-party websites, including Counseling & Mediation Solutions and educational resources.
When an embedded service loads or you follow an external link, the provider may receive technical information about your visit. Its own privacy practices apply to its processing.
Our optional analytics choice does not necessarily control technologies used by separate third-party services.
Data Retention and Security
We retain information according to its purpose, applicable requirements, and the settings and agreements governing the relevant service. Different retention periods may apply to website logs, analytics, correspondence, and professional records.
We use reasonable safeguards appropriate to the information and systems involved. No website, storage system, or method of internet transmission can be guaranteed completely secure.
Children’s Privacy
Children and teenagers should involve a parent or legal guardian when contacting us, where appropriate to the service and applicable law. Please do not submit a child’s sensitive information through a general website inquiry.
Privacy and consent requirements for services involving minors are addressed separately through our intake and professional-service procedures.
Privacy Requests
You may contact our office to ask about information you have provided, request correction or deletion where applicable, or discuss privacy concerns.
We may need to verify your identity before responding. Some information must be retained to meet legal, professional, security, or recordkeeping obligations.
Changes to This Policy
We may update this policy as our website, services, or practices change. The revised version will be posted here with an updated date.
Contact Us
Beyond the Brain Therapies Inc.
407 West Broadway Avenue
Forest Lake, MN 55025
Phone: (651) 408-3174
Website: beyondthebraintherapies.com
Online inquiries: Contact our office
Please do not include detailed health information in a general privacy inquiry.